Some California documents start at the county or court level before they are ready for apostille. This includes county vital records, county clerk records, county recorder records, fictitious business name records, Superior Court records, divorce decrees, name change orders, adoption orders, and custody orders.
These documents often need certified copies before apostille processing. A regular copy, screenshot, online printout, filing receipt, or incomplete record is not the correct starting point.
Start here below to find the correct packet for your California county or court document and destination country.
Answer a few quick questions to find the correct packet for your California document and destination country.
Apostille Global Services is a private document authentication service. We are not a government agency. We prepare apostille and authentication paperwork only. We are not immigration attorneys or immigration consultants and do not provide immigration or legal advice.
Not sure? Start with the $10 packet — you can upgrade to a review or Full Service at any time.
California county and court documents are different from regular notarized documents. Many need certification from the county office, court clerk, county recorder, or Superior Court before apostille processing. The correct route depends on the document type and issuing authority.
California court documents usually need certified copies from the Superior Court before apostille processing. This includes judgments, orders, decrees, and other court-issued records.
Common mistake: Using an online printout, screenshot, or regular copy instead of a certified court copy.
A California divorce decree usually needs a certified copy from the Superior Court before apostille processing. This document is commonly used for remarriage, immigration, residency, citizenship, and foreign legal matters.
Common mistake: Sending an uncertified divorce copy.
A California legal name change order usually needs a certified court copy before apostille processing. This document is often needed for immigration, dual citizenship, marriage, school, foreign ID updates, and foreign legal records.
Common mistake: Using a regular copy without court certification.
California adoption orders are court documents and can involve confidential records. They usually need certified copies from the court before apostille processing.
Common mistake: Treating adoption records like regular public documents.
A California child custody order usually needs a certified copy from the Superior Court before apostille processing. These documents are often needed for school enrollment, travel, immigration, custody recognition, or family legal matters abroad.
Common mistake: Using an incomplete or uncertified court copy.
A California fictitious business name or DBA record usually needs a certified copy from the county clerk or recorder before apostille processing. These are county-level business records.
Common mistake: Using a filing receipt instead of a certified DBA record.
A California county birth certificate usually needs to be a certified copy issued by the proper county or state vital records authority before apostille processing.
Common mistake: Using a hospital record, photocopy, or unofficial copy.
A California county marriage certificate usually needs to be a certified copy from the proper county or state authority before apostille processing.
Common mistake: Using a decorative certificate or uncertified copy.
A California county death certificate generally needs to be a certified copy before apostille processing. These records are often used for inheritance, estate, pension, property, and legal matters abroad.
Common mistake: Sending an unofficial copy or photocopy.
County and court documents usually need certified copies before apostille processing. A regular copy, online printout, screenshot, or filing receipt does not carry the same authority as a certified county or court record.
This is especially important for divorce decrees, name change orders, adoption records, custody orders, DBA records, and county-issued vital records.
California county and court documents can come from different offices. A birth certificate, DBA filing, court order, marriage certificate, death certificate, and divorce decree do not all follow the same preparation route.
The guided intake helps match the document to the correct packet based on the document type, issuing office, and destination country.
Still unsure? Start here to find the packet that matches your document, issuing authority, and destination country.
Apostille Global Services is a private document authentication service. We are not a government agency. We prepare apostille and authentication paperwork only. We are not immigration attorneys or immigration consultants and do not provide immigration or legal advice.
Not sure? Start with the $10 packet — you can upgrade to a review or Full Service at any time.
If your document came from a California county office, county clerk, county recorder, or Superior Court, start with our guided intake. The packet depends on the document type, issuing authority, and destination country.
Apostille rejection usually happens because the document was not prepared correctly before submission. The apostille office does not fix the document for you. It accepts or rejects what is submitted.
Apostille Global Services checks the document before submission to help identify problems such as:
A document review helps catch these problems before time and money are wasted.
The issuing authority determines the apostille route. A state apostille is usually used for documents issued or notarized under state authority, such as vital records, notarized powers of attorney, school records, court documents, and business filings.
A federal apostille or authentication is usually used for documents issued by federal agencies, such as FBI background checks, Food and Drug Administration documents, Internal Revenue Service letters, Social Security Administration letters, and certain federal court documents. Submitting the document to the wrong office creates delays. Apostille Global Services reviews the document first so the route is clear.
A certified copy is issued by a government office, court, school, agency, or authorized records office. A notarized copy is a document or copy that has been signed or certified before a notary. These are not the same thing.
Some documents must be certified copies. Others must be notarized. Some cannot be apostilled as plain copies at all. Apostille Global Services reviews the document type before submission so the correct version is used.
Before preparing your packet, we review:
This review helps prevent avoidable rejection and gives you a clearer path before you spend money on the wrong process.
Clients choose Apostille Global Services because apostille requirements are confusing, state rules vary, and international authorities often reject documents that are not prepared correctly. We review documents before submission, explain the correct route, prepare packets carefully, coordinate shipping, and help clients avoid common mistakes. Built for clients who want clarity, tracking, and a process that feels organized from the beginning.
Apostille pricing depends on the document type, issuing state, number of documents, government fees, shipping method, retrieval needs, translation needs, and whether expedited handling is requested. Start with a Free Route Check so we can confirm the correct route, then choose the $10 packet, the $20 packet-plus-review, or Full Service.
Not sure what your document needs? Send us the issuing state, the document type, and the destination country. We'll confirm whether you need an apostille or legalization, and whether it routes through a state or federal office — free, before you pay for anything.
